Abstract Submissions and Guidelines



Abstract Submissions

Abstract Submissions are now closed

Abstract Submissions will be submitted online:


The closing date for submissions is Friday 24th October 2014. Abstracts submitted after this date will not be accepted.

PLEASE NOTE: Presentations are 15 mins - 10 mins + 5 mins for Q&A

Guidelines for Abstracts

  • Standard abstracts must be typed in the space provided on this online submission form or can be uploaded from your browser as a Word Document and must be limited to 300 words.  
  • Extended abstracts must be typed in the space provided on this online submission form or can be uploaded from your browser as a Word Document and must be between 1000 and 2000 words


Extended abstracts are required from Full Time South African Citizen or Permanent Resident Students OR Part-Time South African Citizen or Permanent Resident Students with a particular financial need requesting additional support for student attendance

  • All abstracts must be submitted in English.
  • 12 point Roman text is to be used throughout.

  • Please underline the presenting author.
  • Abstracts will be published as received.  Typing or other errors made by the authors will not be corrected.
  • No illustrations may be included in the abstract.
  • Abbreviations should be used only in common terms.  For uncommon terms, the abbreviation should be given in brackets after the first full use of the word.
  • Presenters will be notified of acceptance/rejection of the abstract via e-mail.

Standard Abstracts should be submitted as follows:

1.  Purpose of study.

2.  Description of methods.

3.  Summary of results

4.  Conclusion.

Extended Abstracts should be arranged as follows:

12 point Roman text is to be used throughout, headers and title in capitals as indicated below



Institutional affiliations and addresses


100-120 words summarizing the essence of the work and main conclusions specifying where possible any policy implications or technology development opportunities.


100 to 200 words providing the context and rationale for the work.


100 to 200 words describing the main methods used, with a very short description of statistical approach where relevant.

100 to 300 words outlining the main results in bullet form.


100 to 300 words discussing the results and laying the basis for the conclusions, and fewer than 50 words describing the chief conclusions in a final paragraph. Please use the minimum number of tables and figures, preferably two or fewer of each. The Tables and Figures you submit will not be edited, and will be sized to fit an A5 page, so do make sure they are clear and legible, with a fully descriptive caption.


Brief acknowledgements where absolutely necessary (e.g. major funding or assistance, especially relevant NRF Global Change related related funding)


Keep references to the absolute essentials, preferably not more than 10 to 20 in number.  Use the guidelines listed below in text and reference list:

1. In-Text Citations (in the body of your abstract)

One author

Brown (2002) found......

Or: In a recent study (Brown, 2000)......

Two authors

Brown and Green (2000) found...... (cite both authors each time you cite work)

Or: In a recent study (Brown & Green, 2000) ......

Three or more authors

Brown et al. (2002) found…

Or: In a recent study (Brown et al., 2000) found...... 

If the work has no authors

The title of the work is used instead (Harper's illustrated Biochemistry,  2003)

Corporate authors

If there are no author names present, but a group name is, cite the group name  followed by the year of publication.

Example: (Department of Conservation, 2008).

If the group name is lengthy, you may shorten the name when using it in an in-text citation.

Two articles by the same author with the same publication date

Use letters (a, b, c... etc.) to differentiate between articles with the same author names and publication dates, for example:  (Paul, 1990a) and (Paul, 1990b)

Include the letters with the publication dates in the full citation in your reference  list at the end of your abstract, for example:

Paul, G. S. (1990a) An improbable view of Tertiary dinosaurs. Evolutionary Theory, 9(2), 309-316.

Paul, G. S. (1990b) The many myths, some old, some new, of Dinosaurology. Modern Geology, 16, 69-99.

Citing Personal Communication

Personal communication can be personal interviews, letters, memos, e-mails, non-archived messages from discussion groups or bulletin boards, telephone dialogues etc. try to provide as exact a date as possible and include initials with surname.

J. L. Smith (personal communication, April 1, 2002) estimates that most University of Auckland biology students will....

or (J. L. Smith, personal communication, July 3, 2002) estimates that most University of Auckland biology students will... 

2. Reference List (at the end of your abstract)

Journal article, by one author

Lucero,  P. (1997). Catabolite inactivation of the yeast maltose transporter requires ubiquitin-ligase npi1/rsp5 and ubiquitin-hydrolase npi2/doa4. FEMS Microbiology Letters, 147(2), 273-277.

Journal article, by two authors

Hwang, L. H., & Murray, A. W. (1997). A novel yeast screen for mitotic arrest mutants identifies DOC1, a new gene involved in cyclin proteolysis. Molecular Biology of the Cell, 8(10), 1877-1887.

Journal article, by more authors. (include up to the first six authors, then three full stops followed by the last author)

Melnichenko, E. M., Erwin, B. D., White, A. I., Williams, D. I., Thomasia, E. F., Lamis, E. F., . . . Ward, R. U. (2010). Biogeographic distribution of coastal Antarctic krill. Antarctic Biology, 5(10), 102-106.

Book, by two authors

Campbell, N. A., & Reece, J. B. (2002). Biology (6th ed.). San Francisco, Benjamin    Cummings.

Edited book

De Bonis, L., Koufos, G. D., Andrews, P. (Eds.). (2001). Phylogeny for the Neogene hominoid primates of Eurasia. Cambridge, New York: Cambridge University Press.

Article/chapter in an edited book

Lockyer, M. J., & Nicholls, S. C. (1988). Variation in Plasmodium falciparum gene structure. In M.J. Turner & D. Arnot (Eds.), Molecular genetics of parasitic protozoa (pp. 12-17). Cold Spring Harbor, N.Y: Cold Spring Harbor Laboratory.

Book with no author or editor

Harper's illustrated Biochemistry (26th ed.). (2003). New York : Lange Medical Books/McGraw-Hill.

N.B. Cite electronic journals and electronic books the same way as for printed journals and books, using the examples above.

E-Poster Specs (please note posters will be electronic and not printed):

We will be having E-Posters (not printed posters) and your posters will be displayed on screens close to the Exhibition and plenary halls for the Global Change Conference.

1.  One page powerpoint

2.  Landscape orientation

3.  Max size of presentation 1MB, format in pdf or jpeg

4.  16:9 aspect ratio

5.  Poster can be uploaded as a .pdf, .ppt or .pptx on this online submission form

Further specifications will be communicated with you once your abstract has been accepted.

Important Note:  Presenters of papers must be registered for the congress.  Failure to do so will result in their paper being removed from the programme.